Senior Grant Administrator, Non-profit
Company: Center for Innovative Public Health Research
Location: San Clemente
Posted on: November 25, 2022
The Center for Innovative Public Health Research is seeking a
highly organized and experienced administrative professional to
fill the role of Senior Grants Manager and Administrative
About us: The Center for Innovative Public Health Research (CiPHR)
has been quietly growing into one of the most innovative and
progressive technology-focused organizations in the technology and
public health space. We are a non-profit organization that
primarily focuses on understanding how technology is affecting the
health and well-being of youth, while also identifying ways we can
harness the power of technology to promote healthy behaviors.
We are looking for an experienced grants management administrative
professional who wants to be part of something bigger.
This is an in-office position. The applicant must be local to
Orange County and able to work in our San Clemente office
Monday-Friday, 40 hours per week. Applicants who need to relocate
for the position will not be considered. Some nights and weekends,
based on study needs, will be necessary.
This position requires extensive, diverse experience including
direct responsibility for grants management, office management,
budget, and financial management. Experience in a university grants
management environment or equivalent is needed.
The Center Manager provides a range of administrative and financial
activities, including the following:
- Responsible for support for the programs and Center-wide
activities, including purchasing, SOWs, time sheets, mileage,
travel arrangements, official functions, facilities, and
- Organizes and maintains a tracking system of all activities
used in reporting and Center evaluation pieces.
- Develops and oversees the maintenance of organized filing
systems for all Center documents.
- Provides direction, oversees general administrative tasks, and
monitors the distribution of efforts across projects.
- Attends regular, standing meetings, as needed.
Budgets, Finance and Grant Support
- Works closely with the President and CEO to develop and oversee
center- and project-level budgets.
- Administers grants against established budgets and develops and
implements systems that provide the President and CEO with accurate
financial information and budget projections.
- Prepares analytic reports comparing actuals to budget and
advises alternatives and recommends solutions related to solvency
and expenditure issues.
- Conducts research and provides recommendations in making
resource allocation decisions, such as those regarding facilities,
personnel, and operational procedures.
- Responsible for overseeing expense tracking spreadsheets to
monitor and complete journal entries and reallocations, providing
accurate budget tracking for the Center annually.
- Develops budgets for and oversees the timely processing of
grant applications, progress reports, carryover requests and other
documents required by funding organizations.
- Works to ensure compliance with applicable policies and
procedures required by all funding sources but primarily for
- Maintains a working knowledge of fiscal, personnel, and
procurement policies, and serves as the Center's central resource
for policy questions.
- Researches and interprets policies and procedures and suggests
actions to be taken or procedural solutions that support the goals
of the Center while providing appropriate stewardship of fiscal and
- Develops and implements internal policies, including those
related to personnel and fiscal matters.
- Provides assistance in developing and documenting Center
priorities to inform the planning, implementation, and follow-up of
- Coordinates Center activities, including being responsible for
planning and implementing Center-wide events including Center-wide
trainings and retreats. Creates agendas, handles logistics, &
regularly provides follow-up and reminders to maintain the smooth
flow of information between stakeholders and to ensure goals are
- As a member of the Management Team, develops and distributes
communication plans across Center programs regarding funding, staff
issues, policy changes, process, personnel, growth, etc.
- Oversees the development and the updates of the Policies and
- Responsible for the development, implementation, and
maintenance of Center-wide communication tools including the
website, brochures, project information sheets, fact sheets,
newsletters and annual report.
- A bachelor's degree in business, business administration,
finance, accounting, education, social sciences, healthcare
administration, public administration, communications, information
systems, or a directly related field from an accredited
- Substitution: A combination of education and related
technical/paraprofessional experience may be substituted for the
bachelor's degree on a year for year basis.
- 3-5 years' experience managing budgets and coordinating
financial activities, grant administration.
- At least 2 years of experienced with fiscal policies and
procedures in a university grants management environment.
- Experience with project management support for research teams
including creating activity planning and sequencing, setting
timelines, scheduling meetings, taking minutes, organizing and
storing documents, collecting biosketches, creating tables and
graphs, preparing reference lists, and assembling final grant
- Advanced experience with Microsoft Office programs such as
Word, Excel, and Outlook; Experience should include developing and
setting-up spreadsheets and databases for reporting and tracking
purposes and developing letters and complex correspondence.
- Outstanding organizational skills and the ability to establish
priorities and to coordinate multiple highly detailed projects
- Ability to communicate effectively, both in writing and
- Ability to establish and maintain effective working
relationships with employees at all levels throughout the
- Demonstrated commitment and leadership ability to advance
diversity and inclusion.
- Ability to plan, execute, monitor, and provide quality control
for documents and final grant preparation, to ensure deadlines are
- Ability to problem solve, create innovative systems for
organizing; and delegating work.
COVID-19 considerations:CiPHR is a 100% vaccinated and boosted
research team. People are required to be fully vaccinated and
boosted for COVID-19 unless they have a medical exemption. ---Our
office setting promotes healthy lifestyle choices: We have two
walking desks that can be used by the team. Each researcher has a
standing desk. We have an outdoor space with an ocean view for
breaks and lunch time, and are a 15-minute walk to the beach.
---Please send both a cover letter & resume to jobs @
innovativepublichealth.org to apply to this position.
Keywords: Center for Innovative Public Health Research, San Clemente , Senior Grant Administrator, Non-profit, Accounting, Auditing , San Clemente, California
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