Executive Assistant / Personal Assistant

Location: San Clemente
Posted on: June 23, 2025

Job Description:

Executive Assistant / Personal Assistant / $$$ / amazing organization, exciting perks, GREAT culture, GROWTH This Jobot Job is hosted by: Jillian Morgan Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $38 - $50 per hour A bit about us: We are seeking a dynamic, highly organized, and detail-oriented individual to join our team as an Executive Assistant / Personal Assistant. This is an exciting opportunity for a seasoned professional to provide high-level administrative support to our executive team, while also contributing to project management, donor outreach, and using Salesforce. This role requires an individual who can handle a wide range of tasks, from managing schedules and coordinating travel to assisting with special projects and events. If you thrive in a fast-paced environment and are looking for a rewarding career with plenty of room for growth, we want to hear from you. The ideal Executive Assistant has experience or passion supporting a nonprofit leader, as well as donor outreach experience, has event planning and/or fundraising/gala event experience and Salesforce experience. The Executive Assistant role is on-site and also requires someone with an entrepreneurial attitude and can go with the flow. This is an amazing organization who is going through a lot of growth over the next few years This role is paid hourly and does have overtime, as well as bonuses (mostly not included above)! Why join us? • Generous bonus packages on top of base salary • Medical, Dental, Vision: Coverage options for you and your dependents voluntary benefits including but not limited to pet insurance. • Health and Wellness: There’s more to wellness than medical benefits. We encourage mental, physical, and emotional wellbeing through our Wellness Rewards Program. • Rest & Recovery: Everyone needs a reset from time to time. Take up to 2 weeks of paid vacation, plus 11 paid holidays annually. • 401K Match: Failing to plan is planning to fail. We’re here to make your future bright with a discretionary 401K employer match of $0.50 on the dollar up to 6%. Job Details Responsibilities: 1. Provide comprehensive administrative support to the executive team, including managing schedules, coordinating travel, and organizing meetings and events. 2. Assist with project management tasks, including planning, coordinating, and tracking progress of projects. 3. Conduct donor outreach, including communicating with donors, managing donor databases, and assisting with fundraising efforts. 4. Use Salesforce to manage customer relationships, track sales, and generate reports. 5. Handle confidential information with discretion and maintain high levels of confidentiality and professionalism. 6. Assist with the preparation of business presentations, reports, and other documents. 7. Liaise with other departments and teams to ensure smooth operation of activities and processes. 8. Perform other duties as assigned to support the executive team. Qualifications: 1. A minimum of 5 years of experience as an Executive Assistant or Personal Assistant, or in a similar role. 2. Proven experience in project management and donor outreach. 3. Proficiency in using Salesforce or equivalent CRM software. 4. Exceptional organizational skills and attention to detail. 5. Excellent communication skills, both written and verbal. 6. Ability to multitask and prioritize tasks in a fast-paced environment. 7. Strong problem-solving skills and ability to think strategically. 8. Ability to handle sensitive information with the highest degree of integrity and confidentiality. 9. Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. 10. Bachelor's degree in Business Administration or related field is preferred. This is a unique opportunity to join a dynamic and growing organization. The successful candidate will be a key player in our team, providing crucial support to our executives and contributing to our ongoing success. If you're a proactive, organized, and dedicated professional with a passion for excellence, we'd love to hear from you. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Keywords: , San Clemente , Executive Assistant / Personal Assistant, Administration, Clerical , San Clemente, California