Assistant Superintendent/Vice President, Finance and Administrative Services
Company: Palomar College
Location: San Marcos
Posted on: May 24, 2025
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Job Description:
Assistant Superintendent/Vice President, Finance and
Administrative ServicesPlease see Special Instructions for more
details.
Other fringe benefits: The District also provides this position
with a $100 monthly cell phone stipend and a $500 monthly
transportation allowance, for a gross amount of $600 per month.
These stipends are not considered creditable compensation under
CalPERS or CalSTRS.Salary/Wage Frequency MonthlyIn addition to a
competitive compensation structure, Palomar College also offers an
extremely generous benefits package.
The estimated maximum value of this employer-paid benefits package
is approximately $31,245.84 annually.Primary FunctionThe position
is open until filled. The submission deadline for the first
screening is Monday, May 12, 2025 at 11:59 pm. Applications will
continue to be accepted until the position is filled.
Serve as the District's Chief Business Officer; plan, develop,
organize, coordinate, administer, review and evaluate comprehensive
District-wide fiscal, facilities and technology services, including
budget preparation and administration, financial management,
accounting, payroll, benefits, auditing, risk services, facilities
planning, construction, investments, capital financing, health and
safety programs, parking services, security, purchasing and
warehouse, contracting, auxiliary services, mail and reprographics,
maintenance and operations, grounds, transportation, facilities
rentals, information technology systems, networking, hardware,
software, media services, and economic development programs.Minimum
QualificationsTo be eligible for this position, you must meet and
provide evidence of the following minimum qualifications:
AND
Only coursework completed at, and degrees awarded by, accredited
institutions recognized by the U.S. Department of Education will be
considered as satisfying the minimum qualifications. Coursework and
degrees that are completed outside of the United States are
required to have transcripts evaluated (evaluation to U.S.
equivalency and a course by course analysis) by an appropriate U.S.
credentials evaluation service. For a list of credentials
evaluation agencies accepted by Palomar College, visit the National
Association of Credentials Evaluation Services ( NACES ) website at
http://www.naces.org , or the Association of International
Credential Evaluators, Inc. ( AICE ) website at
http://aice-eval.org/ .Diversity, Equity, Inclusion, Accessibility
and Antiracism (DEIAA) Statement
Palomar College is committed to diversity, equity, inclusion,
accessibility and antiracism ( DEIAA ). We are dedicated to
empowering students to succeed and are guided by our core values;
some of which are the following:
All positions require cultural competency which includes the
sensitivity to and understanding of the diverse academic,
socioeconomic, cultural, disability, sex, gender identity, sexual
orientation, and ethnic backgrounds of community college students,
faculty, and staff.Preferred Qualifications1. Experience in a
community college district and/or public sector finance.
2. Experience in managing a budget of $100 million or more.
3. Experience using integrated business systems.
4. Experience in managing capital construction budgets.
5. Experience in issuing general obligation bonds.
6. Legal acumen.Licenses and/or CertificatesPossession of a valid
California Driver's License by time of appointment.Supervision
Received and ExercisedSupervision Received From:
Superintendent/President
Supervision Given: Assigned administrative, supervisory,
confidential, classified, hourly, and volunteer employees in
Finance and Administrative ServicesDuties and
ResponsibilitiesEssential responsibilities and duties may include,
but are not limited to, the following:
1. Plan, organize, direct, and control the activities, services,
and operations of the District's Finance and Administrative
Services division; allocate resources and personnel within the
division to assure the effective and efficient provision of the
division's services; direct and supervise the activities of
personnel and activities within the division, which includes
Business Support Services, Contracts, Facilities, Fiscal Services,
Information Services, Purchasing Services, Risk Management, the
Warehouse, and the District's auxiliary services (bookstore and
food services.
2. Serve as the Chief Business Officer of the District and a chief
advisor and resource to the Superintendent/President regarding
strategic matters related to district-wide budget development,
financial management, property management, fiscal services,
facilities planning/management, risk management and safety,
purchasing, contracts, technology systems and services, and other
related matters.
3. Prepare the District's annual budget; integrate and provide
overall leadership in budget and related strategic planning
activities; oversee the development of the District-wide Technology
Plan and Facilities Master Plan and their implementation; recommend
appropriate modifications to District business plans; ensure that
business related complaints are investigated and resolved in a
timely and effective manner; compile and analyze data relevant to
assigned areas of responsibility and prepare and distribute reports
as required.
4. Analyze, interpret and monitor the financial condition of the
District's operations and recommend changes and strategies to
ensure the financial stability and good financial health of the
District.
5. Oversee the development of all Governing Board policies and
administrative procedures relevant to Finance and Administrative
Services; develop and recommend new, revised or modified District
policies and procedures related to business services for approval
by the Governing Board; review and evaluate policies and
administrative procedures and recommend changes as needed to manage
financial and business programs, services, timelines and activities
effectively; implement District administrative and operations
policies and procedures and participate in the formulation of
objectives, plans, and strategies.
6. Link expenditures of funds and division activities to
District-wide goals and objectives; provide leadership and
administrative oversight of all aspects of District-wide fiscal and
business operations, including budget preparation and
administration, financial management, accounting, payroll,
benefits, internal audit, risk management, purchasing, warehousing,
facilities planning, internal controls, investments, health and
safety programs, maintenance and operations, grounds,
transportation, facilities rentals, information technology systems,
networking, hardware, software, media services, economic
development programs, and capital financing; ensure timely and
responsible purchase of all equipment, supplies and properties for
the District after receiving proper authorization.
7. Plan, organize, coordinate, administer and evaluate the
District's business, facilities, technology, and economic
development programs and services in compliance with state and
federal laws, collective bargaining agreements and established
goals and objectives of the District; develop guidelines and
processes to facilitate the timely completion and distribution of
financial and other business-related records and reports.
8. Advise administration and the Governing Board on labor and
employee relations costs during negotiations; interpret financial
provisions of negotiated contracts and ensure that
employment-related actions are in conformance with negotiated
agreements and applicable laws and regulations.
9. Ensure the development and promotion of accurate fiscal
practices necessary to maintain positive employer-employee
relations and a high level of employee morale related to
implementing negotiated agreements.
10. Develop and administer the division budget; prepare
recommendations and justifications related to proposed
expenditures; review and approve expenditures; ensure the
maintenance of appropriate records and documentation according to
established purchasing policies and procedures.
11. Attend all Governing Board meetings to represent the division;
present information and respond to questions as designated by the
Superintendent/President; attend, participate, and chair
committees, task forces and work groups relevant to Finance and
Administrative Services or as otherwise assigned by the
Superintendent/President; represent the District on local and state
committees, organizations, commissions as appropriate; serve as
primary liaison to the California Community Colleges Chancellor's
Office for District-wide budget, facilities, finance, and other
related matters.
12. Communicate with other Finance and Administrative Services
personnel, District personnel, representatives of state and federal
agencies, external educational institutions, organizations, and
others to coordinate programs and activities.
13. Actively participate in and support District-wide participatory
governance processes and activities and other collaborative
processes.
14. Direct the preparation and maintenance of financial and
business records, files and data as required by state and federal
laws and District policies and procedures; ensure the development
and implementation of appropriate records storage and retention
schedules; and make financial reports to the
Superintendent/President and Governing Board as necessary.
15. Encourage professional excellence among division personnel and
promote an organizational culture of customer service, innovation,
and quality services; train, guide, supervise, support and evaluate
the performance of assigned personnel; delegate and review
assignments and projects; establish and monitor timelines and
prioritize work; establish clear expectations for effective
performance of assigned functions; evaluate work products and
results; interview, select and recommend hiring of employees;
recommend transfers, reassignment, termination and disciplinary
action; motivate staff and resolve conflicts within the division;
ensure continuous improvement of the division through
organizational change management, new technology solutions,
assessment of best practices and feedback from internal and
external customers to increase productivity and effectiveness.
16. Review, analyze and evaluate pending legislation, legal
mandates, regulations and guidelines which may affect the
District's Finance and Administrative Services programs, functions,
and activities; anticipate and identify legal issues and counsel
administration in the development of strategies for resolution;
confer with legal counsel as appropriate; maintain current
knowledge of laws, trends, policies, procedures and practices used
in similar functional areas in a public community college district;
develop legislative materials related to budget, finance,
facilities planning and other related areas; analyze impact on the
District; recommend legislative strategies and strategies for
reporting, decision-making and presentation purposes as
appropriate; review and recommend legislation which could benefit
the District and its population/clientele; and maintain
communications with appropriate government agencies, state and
national organizations.
17. Oversee technology services assigned to the Information
Services department, including networking, applications development
and support, media services and support, cybersecurity, and desktop
maintenance and support; plan and develop technology refresh
cycles, applications/systems implementations, and networking
upgrades.
18. Serve as the incident commander and oversee all emergency
response incidents; oversee training and exercises related to
emergency responses; review and update the District's emergency
response plan as needed.
19. Oversee and provide guidance for all District economic
development programs and activities.
20. Oversee the internal audit operations and personnel; promote
fraud prevention training for District personnel; investigate tips,
complaints, and concerns brought forward and develop
recommendations as deemed necessary; develop training for the
Governing Board and applicable employees on Form 700 completion and
compliance.
21. Develop cash flow analysis related to the District's general
obligation bonds; issue general obligation bonds as needed to
support the District's construction plans; serve as the main point
of contact with legal counsel, financial advisors, underwriters,
and rating agencies; ensure compliance with continuing disclosure
requirements and bond covenants; oversee the Independent Citizen's
Oversight Committee and ensure its compliance with legal
requirements.
22. Oversee the retiree benefits irrevocable trust fund; ensure
actuarial studies are completed as required and develop a plan for
funding the liability.
23. Oversee District auxiliary services, including the bookstore,
food services, and vending operations.
Marginal Functions:
1. Performs related duties and responsibilities as
required.Knowledge, Skills, AbilitiesKnowledge of:
1. Budget preparation, management, and control.
2. Financial management.
3. Business, facilities, and contracts law.
4. Information systems functions and operations.
5. Computer systems and software applications related to community
colleges.
6. Community college organization, operations, policies and
objectives.
7. Policies, operational procedures and guidelines applicable to
the administration
of a comprehensive public sector finance and administrative
services program.
8. Employee services such as payroll, benefits, risk management,
safety programs, and insurances.
9. Local and state economic conditions.
10. Interpersonal skills including tact, patience and
diplomacy.
11. Public sector collective bargaining processes.
12. Principles and practices of financial management and debt
issuance in the public sector.
13. Principles and practices of community college administration at
the executive level.
14. Principles and practices of training, supervision and
performance management, including discipline.
15. Principles of contract administration.
16. Principles, trends, methods, strategies and procedures
pertaining to business, facilities, technology, and economic
development services and programs.
17. Local, State and federal laws, codes and regulations related to
business administration of a public education agency, including the
California Education Code, the California Code of Regulations, and
the California Government Code.
Skill in:
1. Analyzing problems, identifying alternative solutions,
projecting consequences of proposed actions and implementing
recommendations in support of goals.
2. Developing and administering a large institution's budget.
3. Developing and administering policies and procedures for finance
and administrative services programs.
4. Developing and administering facilities and technology master
plans and institutional emergency planning and management.
5. Encouraging professional excellence among the staff and
promoting an organizational culture of customer service,
innovation, and quality services.
6. Establishing and maintaining cooperative and effective working
relationships with those contacted in the course of work.
7. Exercising initiative and working independently with minimum
administrative direction.
8. Interpreting, applying and explaining complex District policies,
legal requirements and negotiated agreements.
9. Making effective public presentations.
10. Operating computer and applications software, including
database management, spreadsheet, word processing and software
related to finance and administrative services programs.
11. Operating modern office equipment relevant to the
assignment.
12. Planning and organizing work and meeting deadlines.
13. Planning, developing, organizing, coordinating, administering,
monitoring, controlling and evaluating a wide variety of functions,
services, operations, programs and activities relevant to finance
and administrative services programs.
14. Planning, organizing, directing, administering, reviewing and
evaluating and formulating program policy recommendations to
implement various strategic plans and other goals and objectives in
accordance with local, state, and federal laws.
15. Preparing and administering budgets for assigned program
areas.
16. Preparing and presenting reports and recommendations.
17. Researching and analyzing complex issues and make
recommendations.
18. Understanding student enrollment trends and demographic
statistics of the community, as well as trends in academic,
vocational, adult and continuous education, and the financial
implications for a community college.
19. Understanding and effectively and collaboratively working in a
complex college environment, as well as within a system of
community college districts.
20. Communicating clearly and effectively, in both oral and written
English.
21. Maintaining sensitivity to and understanding of the diverse
academic, socioeconomic, cultural, disability, gender identity,
sexual orientation, and ethnic backgrounds of community college
students, faculty, and staff.Working ConditionsEnvironmental
Conditions: Office environment; exposure to computer screens, noise
and electrical energy; extensive contact with faculty, staff,
students, and the public and the District's Governing Board,
including occasional contact with difficult and/or hostile
individuals.
Physical Conditions: Essential and marginal functions require
mental and physical fitness to perform necessary job functions with
or without accommodation. Position requires frequent travel to
District and other locations.Terms of Employment
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Keywords: Palomar College, San Clemente , Assistant Superintendent/Vice President, Finance and Administrative Services, Executive , San Marcos, California
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