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Real Estate Executive Assistant

Company: First Team Estates - MSH
Location: San Clemente
Posted on: June 16, 2022

Job Description:

Award-winning elite real estate agent ranked in the top 1.5% of the country is in need of an Executive Assistant! We are looking for a driven real estate executive assistant to support day-to-day operations. You'll serve as a liaison between the agent and clients as well as working with the Marketing Assistant and Transaction Coordinator. You will also be responsible for the safe-keeping of customer information in the database/CRM, preparing contracts, overseeing escrows, and managing overall operations. Candidates should be quick problem solvers, extremely organized, and have some experience in a relevant field. If you think you'd be a great fit, apply today!

The Ideal Candidate:

--- You love real estate but have determined that selling is not for you
--- You love running things behind the scenes and are not afraid to jump right in and help
--- You thrive on organizing and planning and can think one step ahead to ward off issues
--- You are tech-savvy - love social media and understand it
--- You'd like to grow with a team and would excel ultimately growing the position and becoming the critical backbone of the operations--as Operations Manager
--- You are flexible about your time when necessary - weekends are occasionally needed
--- You have your real estate license or at least experience in the real estate field

--- Organize and manage efficient office and files
--- Manage schedules, calendars, emails
--- Keep track of all listings and sales
--- Maintain, organize, and utilize client/lead database, and lead generation within CRM
--- MLS input, writing property descriptions, keeping listing status updated throughout the process
--- Oversee and participate in the design of marketing and advertising materials
--- Work with graphic designer to create brochures, marketing packages for listing appointments, and buyer consultations/tours
--- Manage New Listing files and provide transaction coordinator with necessary documents
--- Manage escrow details
--- Prepare materials for open houses
--- Actively post on social media and maintain agent website
--- Complete administrative duties, like picking up orders or other tasks as needed
--- Attend relevant training events to enhance knowledge, network, and learn best practices
--- Weekly team meeting to review schedule, set priorities, and brainstorm

--- Prefer candidate to already hold a valid real estate license, however, the right candidate who is unlicensed must be willing to get their license - we will assist in the process
--- Experience as a real estate assistant is preferred but not required for the right candidate
--- Tech-savvy, able to learn new programs quickly, and able to troubleshoot common problems
--- Tech-savvy with various social media platforms; familiar with website management
--- Proficient in Evernote, Microsoft Word, Excel, Outlook, Gmail
--- Knowledge of Follow Up Boss CRM a plus - or at least experience working with CRM programs
--- Creative problem solver
--- Detail-oriented
--- Extremely organized
--- Strong written and verbal communication skills
--- Strong organizational and project management skills
--- Calm under pressure - can assess, prioritize, and act quickly
--- Able to work independently as well as accept direction on assignments
--- Able to prioritize tasks and responsibilities
--- Able to meet deadlines

About Company:
MSH is GROWING! I am a high-energy, technology-driven agent carrying an average of 5-8 listings. This is an excellent opportunity to become part of a team and join in the success as it continues to build and expand! In addition to hourly pay, there are additional bonuses on each closed escrow plus a year-end bonus as well.

Keywords: First Team Estates - MSH, San Clemente , Real Estate Executive Assistant, Other , San Clemente, California

Click here to apply!

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